![]() ![]() Open Punctuation There is not a colon or comma in the salutation and there is not a comma in the complimentary closing. Parts of a Block Style Letter Return address Letter addressīody Complimentary Close Enclosure notationĬopy Notation-key a DS after the last line of the letter. Single Space within paragraphs and double space between paragraphs. Use a standard font style and font size i.e. Paragraphs should not be indented in this style of letter. In this style of letter writing all parts of the letter are keyed at the left margin. Typist Initials-initials of the typist.īlock Style is one method of formatting a letter. Handwritten Signature-the author signs the letter after it has been printed. Example: Sincerely yours, Keyed Name-the authors typed name. Complimentary Close-the ending of the letter. Example: Dear Sir or Madam: Body-the message of the letter. Letter Address/Inside Address-the address of the person receiving the letter. Letterhead if the letter is from a business. Return Address-the address of the person writing the letter. The letterhead can consist of the business’ name, address, phone/fax/email, and logo. Business letters are usually keyed on letterhead. Business Letter A business letter is sent from a business or organization to an individual or to another business or organization. Personal-Business Letter A personal-business letter is a letter that is sent from an individual using their home address to a person or business/organization. If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy “c” notation. Attachment-Supporting document is attached by a paper clip, staple, etc. Enclosure-Something is included with the memo. If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment. Typist initials are keyed in lower case with no space and no punctuation. If someone other than the writer of the memo keys the memo, typist initials should be included. When keying the body, single space within paragraphs and double between paragraphs. Use the tab key to align information following the memo heading. The memo heading should by keyed in all capital letters, bold, and followed by a colon. (Block Style Format)įROM:(Author’s name) DATE:(Complete and current date) SUBJECT:(What the memo is about)Ģ” TO:Tab Tab Receiver’s name (DS) FROM:Tab Author’s name (DS) DATE:Tab Current date 1” (DS) 1” SUBJECT:Tab Memo topic (DS) Body-Message of the memo (DS) Typist initials ![]() All parts of the memo begin at the left margin, including paragraphs. ![]() Memos have no salutation line and no signature area at the end. Memorandums are usually referred to as memos. A memorandum is a short message from one person to another in the same business or organization. ![]()
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